Privacy Policy

Last updated: 26 September 2026

1. Who this policy applies to

This policy applies to people who visit Corporate Rally, make or manage corporate event requests and bookings, represent participating venues, communicate with us or otherwise use the platform.

2. Information we collect

We may collect names, work contact details, company information, event requirements, guest numbers, booking details, venue and venue-user information, communications, account information and technical information about use of the service. Payment card information is generally handled by our payment provider rather than stored directly by Corporate Rally.

3. How information is collected

Information may be provided directly by you, supplied by an organisation or venue you represent, generated when you use the platform, received in connection with a booking or obtained from service providers supporting Corporate Rally.

4. How we use information

We use information to operate Corporate Rally, provide venue discovery and booking services, process and administer payments, communicate about enquiries and bookings, support venue accounts, provide customer support, maintain records, improve the service, prevent misuse and comply with legal obligations.

5. Lawful bases

Depending on the activity, we process personal information where it is necessary to perform or take steps towards a contract, to comply with legal obligations, for our legitimate interests in operating and improving Corporate Rally, or where consent is required and has been obtained.

6. Sharing information

We may share relevant booking information between the company making a request and the selected venue so that the event can be assessed, confirmed and delivered. We may also share information with providers supporting functions such as hosting, database services, authentication, email, analytics, customer communications and payment processing, and with professional advisers or authorities where legally required.

7. Payments

Payment transactions may be processed by third-party payment providers. Those providers process payment and related information under their own privacy terms and applicable data protection obligations. Corporate Rally may receive transaction identifiers, payment status and other information needed to administer a booking and account to venues.

8. Marketing and corporate communications

Where Corporate Rally sends marketing or business-development communications, we will do so in accordance with applicable law and provide an appropriate way to opt out where required. Operational messages about an enquiry, booking, payment or account are separate from marketing communications.

9. Data retention

We retain personal information for as long as reasonably necessary for the purposes for which it was collected, including providing the service, maintaining booking and financial records, resolving disputes, enforcing agreements and meeting legal, tax and accounting obligations.

10. International transfers

Some service providers may process information outside the United Kingdom. Where data protection law requires safeguards for an international transfer, we will use an appropriate lawful mechanism.

11. Security

We use technical and organisational measures designed to protect personal information against unauthorised access, alteration, disclosure or loss. No online service can guarantee absolute security.

12. Your rights

Depending on the circumstances and applicable law, you may have rights to request access to personal information, correction, deletion, restriction, portability or objection to certain processing, and to withdraw consent where processing relies on consent. You may also have the right to complain to the UK Information Commissioner's Office.

13. Contact and updates

Privacy requests and questions may be submitted through the Corporate Rally contact channels published on the website. We may update this policy as the service or our processing changes, and the last-updated date above will identify the current version.